About Practical Software

About Practical Software
Find out how Practical Software can help your recruitment business

A payroll system is an integral part of any company; not only does the payroll assume responsibility for your employees’ salary, it provides vital protection for complying with payment regulations. Payroll softwares have a massive effect on the day to day running of a business and yet people often fail to realise the importance of it. Payroll affects each and every aspect of a business from its reputation to the general feeling amongst employees.


A company’s reputation is everything, and having a payroll system in place helps to maintain this. Not only does it guarantee that all of your employees are paid on time, it ensures that your company adheres to all tax and employment regulations. Ensuring all of this legislation is met will further establish your company as a reliable and reputable employer. This will ultimately add value to your company and attract not only new customers but also talented potential employees.


Your employees are what make your company, and ensuring that morale is kept high is key to a good working environment. Your employees want to feel safe and secure in their job with the knowledge that they will be paid consistently and on time each month. Any late or incorrect pay may lead to employees being upset and questioning their financial future at the company. This will ultimately create an unsettled and negative workplace, which is why using a reliable payroll system is of such importance.

Financial Future

One of the greatest benefits an employee will find from competent payroll software is the ability to look towards the future and see their annual salary and net worth. Payroll software allows them to not only see what they will be earning, but also their bonuses, benefits and any pay increases too. This is likely to improve your employees’ performance and ultimately will improve efficiency in the workplace.

There are hundreds of payroll systems that recruitment companies can use, and we’re under no illusions that our own payroll system belongs to a vast network of various payroll systems and software. Practical Software Payroll is built with this in mind, to be a grassroots solution to existing problems. We’ve made sure to design our software to be a practical payroll solution for all recruitment agencies.

Practical Software’s Payroll package is a bolt-on module for our overall Practical Software for Recruitment suite and it’s one of the many programs that we’re developing to make life easier for our recruiter clients. However, being a module does not mean you have to sign up to the entire Practical Software package. You can just have the Payroll package, and if you want CRM integration and Timesheets you can also add them as you go.

So what makes Practical Software’s recruitment payroll solution different?

Email payslips

You can set up auto payslips to send to designated email addresses at the end of every month.

Complete payroll compliance

Our payroll software is fully compliant with HMRC RTI submissions. We’ve also taken extra steps to make sure that our software is completely GDPR compliant and compliant with pension regulations

Employee contactor portal

When combined with Practical Software Timesheets, our payroll software allows your recruitment agency to provide an easy access data portal for employees and contractors to view and access their payslips, and match them with timesheets and data.

Client service portal

When used alongside Practical Software Timesheets, your recruitment agency can provide a service portal for your clients, so they can access invoices and see their employees’ timesheets and data.

Automatic calculation tool

The added calculations can be tedious and the most time-consuming task in payroll. With practical software PAYE, national insurance and deductions are calculated automatically. Saving your recruitment company both time and money.

All types of payment handled

Cover all PAYE and CIS payments off easily and automatically. On top of this, we’ve added functionality to easily handle off-payroll payments for one off’s as well as umbrella company payments.

P45s and p60s

Generate and issue all employee’s essential documents through practical software’s payroll module. You can add them on to secure emails that you can send through the system to employees.

Flexible reporting

As standard, Practical Software comes equipped with a range of pre-built reports to cover most recruitment payroll needs. Simply click to generate a report or, if you need a specific set of data, use our tailored form builder to create your own.

Control reporting function

Our control reporting function gives your recruitment agency the ability to easily track and control reporting. This gives you peace of mind and helps to save money.

Latest tax tables

Always stay informed. The tax tables are automatically updated and added to the payroll software suite so you can always stay up to date and ensure that your calculations are correct.

Unrestricted amount of payments and deductions

Unlike other payroll software’s, Practical Software is as flexible and expandable as you need it to be, simply add as many payments and deductions as you want. Without the worry of tariffs and tiered packages.

System notification and traceability

Any changes that are made in the system generate notifications. This gives you peace of mind and the ability to trace all actions.

File downloads of all major type

Our payroll software allows you to easily download reports in all major file types for re-uploading to accounts packages and bank systems.

Xero compatibility integration

Use the API key port to seamlessly integrate Practical Software Payroll with Xero accounting systems.

Get in touch with our team today to book in a demo of practical software – at the moment we’ve released our payroll and timesheet modules but are in development of our new CRM system. You can be part of that development, you can suggest add on’s and separate content for the software, and we’ll implement it.

Book a Demo